Required Documents: Example structure table

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Please only use this template below to present the detailed structured table of at least 60 ECTS in computer science and other information. With the information, you provide in the template, especially the evidence of at least 33% of core computer science courses in your degree, and the list of subjects you provide, and the estimation of ECTS contact hours, the admission board computes the formal requirement of 60 ECTS and checks your suitability for IAS, and comparability of your degree to a German Bachelor in Computer Science. The structured table is one of the required documents. You will have to include it in your application pdf. Please make sure you summarize all necessary information in a detailed, but precise and compact way. Make sure it is readable in a .pdf.

Here is the template:


What courses will count towards the 60 ECTS?

Here are some examples of course names that will likely count as computer science content:

  • signal processing
  • artificial intelligence
  • computational linguistics
  • software engineering
  • programming in ...
  • human-robot interaction
  • neural networks
  • introduction to computer science
  • data mining
  • image processing
  • algorithms and data structures
  • databases
  • ...

Modules / courses that do not count as core computer science include

  • maths,
  • electronics engineering,
  • mechatronics,
  • electrical engineering,
  • economics,
  • management
  • soft skill subjects unless these soft skill subjects explicitly revolve around computer science
  • thesis
  • Computer-Aided Engineering Drawing

Rule of thumb for cs courses in your ECTS table: describe the cs content of the courses, see template!

Case by case decision by the selection committee:

You have to explain transcript and table entries that do not have a telling name, e.g.,

  • seminar,
  • (mini-)project",
  • "design",
  • any abbreviations e.g. VD, HD....

It is up to the selection committee whether to count such a table entry as core computer science. Therefore make sure you give an accurate description of the course's computer science content. You need to provide evidence showing that the course majorly includes computer science, e.g., a letter of recommendation or a small note prepared by your academic office. Rule of thumb: remove all courses if you do not have evidence of the computer science content other than the name.

Some courses have special relevance to the curriculum IAS - even if they do not fit into the ECTS estimation make sure you mention them somewhere in your application, e.g. thesis in Machine Learning, Neural Networks, Human-Robot Interaction ... or Biology or Psychology or Linguist courses that have special relevance for ML, HRI or NN ... Good places to mention those courses would be cv or motivational letter or beneath the ETCS estimation table, you may highlight them in your transcript (e.g. another color then CS courses)

Checklist for your table

  • The title + number of the course as listed in your transcript of records
  • A short explanation of the course's computer science content - more than the course name
  • Each course's credits and/or credit hours (has to be a grade-independent number + can be found in your transcript or diploma supplement)
  • Your grade for that specific course you are listing (in your degree's grading system)
  • the grade needs to be a number and expressed in a way that enables us to compute the average


ECTS contact hours estimation:

The IAS Team uses the estimation of contact hours per semester without total workload hours. This is a very conservative estimation of ECTS. With this estimation the selection committee establishes the comparability across the world's degrees and to a German Bachelor:

  • Contact hours per week (=academic hours with the lecturer present, in-class hours). (Do not include self-study time / Full workload hours!)
  • Amount of weeks per semester in which in-class / contact hours take place
  • Do not edit the estimation of the number of ECTS contact hours in the semester compared to the German system (see template). This number is computed for you. Do not change the formula!
  • If your transcript displays ECTS then you do not need to fill in the estimation columns - write a note in your table.

Rule here: if you do not know your contact hours and how many weeks per semester you have had contact hours, then we cannot estimate your ECTS contact hours. As a result, you will not take part in the application process.


Please add the following information underneath your table:

  • State your name
  • Name of your Bachelor's program
  • The total number of computer science courses you list: How many courses are computer science courses in your degree?

Sum of Credit points or credit hours:

  • The total amount of credit hours or credit points of only your computer science courses (appearing in your transcript)
  • The total amount of credits or credit hours of your entire degree/program once you finish (the minimum amount of credits or hours you need in order to complete your degree)

Study lengths:

  • The actual length of how long you have studied in years so far in your degree/program
  • Standard period of study of your study program in years. (For instance, “3.5/4” means that you have done 3.5 years out of 4 years of your program.)

Grading:

  • Your final or preliminary grade (needs to appear in your transcript or another official document)
  • Your program's grading system: minimum passing and maximum grades (needs to appear in your transcript or another official document)
  • Grade average of only computer science courses in the same system as your final or preliminary grade (so we can compare the computer science grades with your overall grade)
  • Please do not translate your grades into the German or GPA system if your transcript does not display that system


Highlight information

For your application: to make it easier for the Application-Selection-Committee to find the corresponding information in your transcript, highlight the subject numbers or names of computer science courses in your transcript (or letter of recommendation). Highlight important information in all other documents, e.g., degree description and grading systems. It saves us lots of time, which we can then spend on properly assessing your application.

Official documents

All information (credit hours, credit points) has to be found in an official document issued by your university = usually the transcript. If the subjects cannot be found in your transcript, please state in your table where we can find the evidence.


More explanation:

If you need any other information, please consult the IAS Team via email. How to contact the IAS Team

Before contacting the IAS Team please read: minimum requirements and information on required documents.

Preliminary check of table + transcript + English Proficiency Test Score service:

As an extra service: Every year from November to January the IAS-Team offers a voluntary preliminary quick check of whether you meet the minimum requirements. For receiving an answer please provide:

  • Evidence of your 60+ ECTS using the IAS table template
  • Fill in all the information in the table-template
  • Transcript (+highlighted information (see table template))
  • Fill in all fields on the cover-letter-form asking for information regarding your personal and academic information on the cover-letter-form. But do not send a CV, Motivational letter or the STiNE form.
  • English Certificate (if you have or information which Proficiency Test you will take)
  • via Email ask nicely for a quick check (Contact us here)
  • Note: emails with missing information will be deleted
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