Required Documents: Example structure table

Please see the example below on how to present the detailed structured table of your 60 ECTS in computer science. The structured table is one of the required documents. You will have to send it to us via email. Please make sure you summarize all necessary information in a detailed, but precise and compact way.

Here is the template of the self-made table listing computer science courses:

Ready to use table - with a rough transformation of credit hours into ECTS

pdf example of selfmade table

What modules will be counted towards the 60 ECTS?

Here are some examples of module names which will likely be counted as CS content:

• digital signal processing
• artificial intelligence
• computational linguistics
• software engineering
• programming in ...
• human-robot interaction
• neural networks
• introduction to computer science
• data mining
• image processing
• algorithms and data structures
• databases
• ...

Modules that do not count as core computer science include maths, electronics engineering, mechatronics, electrical engineering, economics, or soft skill subjects unless these soft skill subjects explicitly revolve around computer science.

You have to explain transcript and table entries that do not have a telling name, e.g., "seminar", " (mini-)project", "thesis", "design", any abbreviations. It is up to the selection committee whether to count a table entry as core computer science. Therefore make sure you give an accurate description of the course's computer science content. You need to provide evidence showing that the course majorly includes computer science, e.g., letter of recommendation or a small note prepared by your academic office.

Checklist for your table

* The title + number of the course as listed in your transcript of records
* A short explanation of cs content - more than the course name
* Each course's credits and/or credit hours (grade independent number + can be found in your transcript or diploma supplement)
* Your grade for that specific course you are listing (in your degree's grading system) 
* the grade needs to be a number and expressed so that the average can be computed

For ECTS estimation the IAS Team uses the estimation of contact hours per semester without total workload hours. This is a very conservative estimation of ECTS but a clean one:

* Contact hours per week (academic hours with the lecturer present, in-class hours)
* Amount of weeks per semester in which in-class / contact hours take place
* Estimation of the number of contact hours in the semester compared to the German system (see template)
* If your transcript displays ECTS then you do not need to fill in the estimation columns - write a note in your table.

Please add the following information underneath your table:

* State your name
* Name of your Bachelor's program 
* The total number of computer science courses you list: How many courses are cs courses in your degree?

Sum of Credit points

* The total amount of credit hours or credit points of only your computer science courses (appearing in your transcript)
* The total amount of credits/credit hours of your entire degree/program once you finish (what's the minimum amount of credits or hours you need to achieve in order to be allowed to finish your degree)

Study lengths:

* The actual length of how long you have studied in years so far in your degree/program
* Standard period of study of your study program in years. (For instance, “3.5/4” means that you have done 3.5 years out of 4 years of your program.)

Grading:

* Your final or preliminary grade (needs to appear in your transcript or another official document)
* Your program's grading system: minimum passing and maximum grades (needs to appear in your transcript or another official document)
* Grade average of only computer science courses in the same system as your final or preliminary grade (so we can compare the cs grades with your overall grade)
* Please do not translate your grades into the German or GPA system if your transcript does not display that system

Highlight information

For your application: to make it easier for the Application-Selection-Committee to find the corresponding information in your transcript, highlight the subject numbers or names of cs courses in a copy of your transcript (or letter of recommendation). Highlight the important information in any other documents, e.g., degree description and grading systems. It saves us lots of time, which we can then spend on actually reading your application.

Official documents

All information (credit hours, credit points) has to be found in an official document issued by your university = usually the transcript. If the subjects cannot be found in your transcript, please state in the table where the evidence can be found.

More explanation:

If you need any other information, please consult the IAS Team via email. How to contact the IAS Team

Please consult first the information on minimum requirements and information on required documents.

cs= computer science

Preliminary check of table + transcript service:

The IAS Team offers a preliminary check of your table (with all info requested) + transcript between June - January. Please send the table, transcript, cover-letter via email. How to contact the IAS Team