FAQ:Matriculation Form

Questions on filling in the matriculation form

The central administration of the Universität Hamburg (CampusCenter) usually provides help on how to prepare for enrollment and how to fill in documents. However, below you can find some help of what the IAS-Team knows might be slightly confusing about the matriculation form.

First page "Studiengang / Abschluss" on the right-hand side

The administration fills this in. You do not have to fill in this box!

Section 3: "Address"

Put your German correspondence address here. All mail will be sent to this address. If you do not have a German address yet, you do not have to fill this section. You can add "No German address, yet" to make that clear. Many people have a contact person in Germany; they may enter his/her address with a "c/o" in your name. If you do that, please do not forget to change it as soon as you have your own address. Central administration only sends documents to German addresses!

Section 7: Prior University Education

In this, you have to enter each semester that you have studied so far at a higher education institution. That includes cancelled degree programs. The columns are as follows:

1. a running number of all semesters.
2. SS 20..: If this was a summer semester, enter the last two digits of the corresponding year in this column.
3. WS 20..: If this was a winter semester, enter the last two digits of the corresponding year in this column.
4. Higher Education Institution: Name of Institute/University, can be abbreviated if necessary (see examples)
5. Degree program: Name of programme you were enrolled in for that semester.
6. Given leave: Have you been on official vacation in that semester? (Explanation: in Germany, you can apply for a vacation semester in which you are taking a break from studying for various reasons).

Make sure you have read the notes after the table!

Section 8: Exams

This section is about final examinations you have or have not passed. It has several subsections:

Preliminary examinations

These are examinations you had to pass to continue your degree, which did not lead to a degree. In degrees with two phases, this could be passing the first phase before continuing the second. An example would be an intermediate diploma. You most likely have to answer no here since there are no preliminary examinations for our programme.

Final examinations (here called "qualification at tertiary level")

This section corresponds to the last final examination you have passed at a higher education institute, so e.g. the B.Sc. examination or a possible final M.Sc. examination. You only have to enter the one final examination. Please only enter degree examinations. Examinations of extra courses, e.g. Coursera or EdX do not count.

There are several boxes to be filled:

1. Sort: Look for the number code below of the exam. If you can't see your degree (e.g. Bachelor of Science) you can enter 96 (other final exam outside Germany). The German options usually are only available as such in Germany.
2. Course of study: The name of the programme
3. Date: Date of examination according to the example below the boxes

Failed final examinations

Here you have to enter ultimately failed final exams, i.e. final exams that you were not allowed to repeat. If you failed an exam (e.g. BSc thesis) but were able to resubmit it and subsequently have passed, it does not count as failed exam!