Admission Process

This page explains the enrollment process if you have received a letter of acceptance. If you have received a rejection or a rejection with a waiting list option, please redirect to this Page: Rejection & WaitingList.

What happens after I send my application? Rough timetable

31 March: You have sent your application to the IAS Team at the Department of Informatics. The IAS selection committee screens your application. If complete and you have succeeded in proving the minimum requirements your application will enter the evaluation process according to the selection criteria. (If not, your application will be rejected and you will receive a letter of rejection from the CampusCenter (central administration), see Rejection & WaitingList. )

End of April: The IAS selection committee finalizes their evaluation. All valid applications are ranked and evaluated. The IAS selection committee sends the ranked list of all eligible applicants and rejected applicants to the CampusCenter (central administration of Universität Hamburg).

Beginning of May The CampusCenter checks and evaluates the list and ultimately decides how many of the top-ranked applicants will receive a letter of acceptance. The IAS selection committee or IAS Team do not have jurisdiction here. Overbooking rates, Hardship cases and Waiting semesters cases are evaluated by central university law and checked by the CampusCenter. This may change the order of who and when an applicant receives a letter of acceptance.

Mid-May Admission notification: The Campus Center will publish the results (acceptance, waiting list, rejection) of the current application period in your STiNE account. In case you receive a letter of acceptance - the letter will provide instructions on how and when to enrol. Please also contact the IAS Team asap, so we can send you more information on the study program, onboarding and assist you with any questions you have. Because of the two jurisdictions IAS Team (entire program coordination) & CampusCenter (central administration area) the IAS Team can only estimate who receives what letter when. For every other letter please read: Rejection & WaitingList.

I have received a letter of acceptance ("Zulassungsbescheid")

Congratulations! You are one of the top 20 of a very long list of applicants. The letter of acceptance is precious for many applicants. The central administration (CampusCenter) manages all enrolment for the entire Universität Hamburg. Please ask the CampusCenter regarding questions on how to enrol - contact should be stated on your letter of acceptance. If not use the CampusCenter Contact Form. Please tell also the IAS Team if you have any questions addressed to the CampusCenter (we are interested in updating the wiki). Here is a rather outdated help of the offline matriculation form : matriculation form page.

Enrollment Deadline:

Usually 1-2 weeks after notification: For enrollment, the accepted applicants have to follow the procedure stated in their letter of acceptance (that is always the most up-to-date information). Check your letter! It is always a good idea to emphasise that you are an international student while enrolling. After completing the enrollment form and fulfilling the points of the instructions - you are enrolled. Congratulation!

For newly enrolled students

Here the IAS Team has collected some questions that you may wonder about:

Acknowledgement of enrollment: The CampusCenter usually does not send an acknowledgement for receiving your enrolment documents. If you need a special acknowledgement for your visa, you need to request it via the CampusCenter Contact Form. Once enrolled, your place for the Master International Adaptive Systems is secured until the semester starts, even though you might not have received any preliminary semester documents and have not paid the semester contribution. Please read the paragraph about Health insurance.

End of August - end of September, the CampusCenter will send you an email with your student STiNE login, preliminary semester documents and only then will demand the payment of your semester contribution. After you have paid, you will receive your complete semester documents, new STiNE student login & tans. At this point, you may have arrived in Hamburg and probably will have started studying. Sending the preliminary documents this late is an administrative decision of the central administration (CampusCenter) at Universität Hamburg. Sorry. Sometimes they send the email with preliminary documents only very in late September. Do not worry. If you need an acknowledgement of preliminary enrollment for assurance/visa/bank account, please request it, CampusCenter Contact Form.

Please also tell the IAS-Team in cc if you have any worries/questions regarding enrollment.

Orientation weeks (=introductory courses) First weeks of October: There are a [https://www.uni-hamburg.de/en/piasta/veranstaltungen/piasta-welcome.html general international welcome week organised by PIASTA] and an IAS specific orientation week to help you settle in and understand the process of booking courses. Please attend. Orientation/Introductory courses for IAS start usually in the second week of October. (see onboarding emails regarding IAS Orientation oe-ias@informatik ...).

Lecture start mid-October Check the IAS Website & the universities main page whether there are changes regarding the lecturer start and the way of teaching (digital / in-class)

I do not have German health insurance! What do I have to do?

You can only get German health insurance once you have a valid address in Germany. The Campus Center Team for Application and Admission is aware of this problem for international students. You need to confirm German health insurance once you are in Germany and have accommodation. It is always a good idea to state in the enrollment/matriculation form that you are an international student from outside Europe/Germany (if the online form lets you).

Please check the official information here: Info of Universität Hamburg and Info of the city of Hamburg. If you are over 30 years old, please also read the section about 30 years and older: Info of the city of Hamburg :

Travel health insurance does not provide sufficient coverage for the duration of studies in Germany.

Please see the FAQ section on health insurance.

If the next semester is online - you do not need German health insurance if you are not in Germany.

Where do I have to send the matriculation (enrollment) documents?

The letter of acceptance contains instructions on how to enrol. In 2020, online enrollment was possible.

How to waive your place (after enrollment)

In case you are one of the 20 lucky students receiving a letter of acceptance in June 2020 and have enrolled yourself but decided you do not want to start studying the IAS Master, please fill in this form as early as possible: Please be a fair player; otherwise, people on the waiting list won't be contacted, and the place will be lost. Nobody will be contacted once the semester has started.

• Free your accepted place for somebody on the waiting list

I have visa problems

Please contact immanuel.petermeier@uni-hamburg.de from the central administration. Please note that you need to provide detailed personal information (name, program, enrolled, country, problem, application nr) and ask a precise question. Mr Petermeier is responsible for all Internationals of the entire university - it may take a while for him to answer. He has certainly no time to write 1000 emails asking for your full information email by email. You may also use the contact form of the CampusCenter. Please put the IAS Team in cc. You can find the IAS Team contact information here.

Postponing the start of your studies once accepted

You may come late during the first semester until 31 March the next year if you pay your semester contribution. That means you miss your first semester (if it is not online). The IAS study program cannot hold your place for longer than that. That means if you want to start in the next year's winter semester, you need to apply again without any better chances than any other application of the new application period.

Statistics 2020

Short statistics: Usually, there are more than 400 applications and only 20 open spaces to be filled. Therefore, the requirements for applying are strict with no exception. Even in the coronavirus, the application number has been >300 from 35 nations for 20 spaces. The Top 30 included 19 nations, 40% women, 60% men.

Waiving your enrollment (free your place for somebody else)

If you have enrolled yourself and you do not want to start studying, PLEASE waive the enrollment officially - only when you do so before the semester starts. The CampusCenter can notify another applicant on the waiting list.

• Use this form: Free your place for somebody on the waiting list

• Contact the IAS Team asap

Points of contact:

To avoid confusion, we would like to explain the two distinct points of contact at the Universität Hamburg that you have to communicate with for the application and enrollment process:

1. Your first point of contact is the IAS Team. The IAS Team is part of the Department of Informatics, Universität Hamburg. The IAS Team and academic advisor are responsible for the application process, selection process, program coordination, program curriculum, questions about the IAS program, counselling of students and applicants regarding study plans and exams. The IAS Team runs the IAS program and contains the selection committee (a group of professors, post-doctoral researchers, lecturers, academic advisors) who select the applications. Please direct all questions regarding the program's content, curriculum, application, website, wiki, and difficulties while studying to the IAS Team. The academic advisor manages the IAS Team. The academic advisor is a researcher and lecturer who cooperates closely with the academic office at the informatics department. Please keep in mind that their main tasks are research and teaching - not administrative when contacting the IAS Team. Contact the IAS Team

The academic office at the department of informatics for enrolled students: You should contact the academic coordinator for IAS Björn Hanssen when you have questions regarding module and exam registrations, recognition of credit points, recognition of german lectures or other lectures, transcript, etc.). They are not involved in the application process and will only become relevant once you start studying at Universität Hamburg. Contact academic office.

2. CampusCenter Team: The CampusCenter Team is part of the central administration of the entire university. The Team for Application and Admission ("Team Bewerbung und Zulassung TBZ") is located at the Campus Center (Main Campus) and part of the central administration (Do not confuse this with the IAS Team and Selection Committee). They are running the online system STiNE, are centrally responsible for processing admissions and handling legal issues for the approximately 44000 students at UHH. The Campus Center provides student documents (student ID card, confirmation documents). It has full control over all formal issues leading to your enrollment (after the Selection Committee of the IAS Team reviewed and ranked your application). Once you are fully enrolled (paid semester contribution), responsibility is partly handed back to the IAS-Team and the academic office at the informatics department; and to your academic advisor, who is the contact for all study issues. The Campus Center is responsible for sending your letter of acceptance/rejection/waiting list and the enrollment process. You will need to send your enrollment documents to the Campus Center once you are accepted!. Please contact the Campus Center for all questions regarding the official enrollment or confirmation of enrollment for a visa. Contact them via the Campus Center.

As a rule of thumb - always contact the IAS Team first: How to contact the IAS Team