Rejection

I have received a (rejection) notification and have been put on the waiting list ("Ablehnungsbescheid")

If you have received a German-only letter, you can find a translation here.

What does this waiting list letter mean?

You have fulfilled the application requirements and your application was ranked by the selection committee. Unfortunately, your rank was outside the range of available spaces and you have been placed on the waiting list for this year. The central administration of Universität Hamburg (Team Admission) will send out offers until the available spaces have been filled. If people first accept the offer and later retract their enrollment, it can happen that you even receive an offer letter shortly before the start of the semester (in which case we usually can find special arrangements to allow for enough time). The first wave of letters already includes a considerable amount of overbooking to shorten the time until all spaces can be filled. Additionally, a minor percentage of places are reserved for applicants with a considerable amount of waiting semesters (University rules of fairness, IAS Team cannot change that). This results in the situation, where the number of enrolled students has to decrease to 18 before the next batch of applicants on the waiting list are notified. In total, only 19 places for the IAS master's program are available. Thus, your enrollment notification may depend on the fairness of the already accepted and notified students to waive their place in time. Further, the waiting list letter states your numbers of how far up/down you are on the waiting list. For reference, in 2019, no applicant on the waiting list was contacted and in 2020, only 1 person was contacted in late September.

Each of the waiting list's rejection letters contains rows with rank numbers and the information on how many people would be contacted before you.

• The first row - contains the selection value: this number is a % from 0-100%. A perfect fit for IAS would be 100%, see selection criteria.
• The first row - contains also the ranking number. The place on the list you achieved with the selection value.
• The first row - also contains the information on how many would be contacted before you if places become available.

• The second row - contains information on how much time (semesters) are counted towards a general "waiting time for a master's program space". It is usually the duration between your bachelor graduation and now. 10 is the highest number that you can achieve.
• The second row also tells you how many applicants have more waiting semesters than you
• The second row also states how many people would be contacted before you would be contacted. However, only if an accepted applicant who received a space due to their waiting time retracts his/her place this list would be taken into account for contacting people.

We hope that these clarifications help you to estimate your chances of receiving an acceptance letter and emphasize that there is already a high number of overbooking for places in the study program. We are truly sorry that we cannot offer more spaces or conditional acceptances. Please understand that you will not receive more information about your application than we already stated here and in our informational email. Please refrain from asking for more information. If you are number 1-3 on the waiting list you may contact us (ias-team@), so we can keep you up-to-date in case enrolled applicants provide us with information on whether they will retract their space.

How does the waiting list work?

In the middle of May, a number of applicants receive a letter of acceptance. The number of acceptance letters consists of the available spaces (so far 19 each year), a percentage for overbooking, and a percentage of the waiting list applicants (see paragraph before). If fewer students reply than there are available spaces, more acceptance letters are sent out to the next applicants on the waiting list until all 19 spaces are filled. This means that if you are high up on the waiting list, you may receive a letter of acceptance a few weeks after the official publication date of the results. Please check your STiNE online account on a regular basis for a new letter in "Documents"!

After the first wave of "letter of acceptance" - the central administration checks regularly (every 2-3 weeks) whether enrolled applicants waived their space officially. If the number of enrolled applicants falls below 19 the central administration sends out letters of acceptance. This process is repeated until 1 October. There is nothing the IAS Team can do about that process, it is a university-wide regulation that we have to comply with.

In conclusion, your possible acceptance notification entirely depends on the fairness of the already accepted IAS students to officially waive their place in time.

Is the waiting list carried over to the next year?

No, the waiting list is not carried over to the next application period. Once the admission process has finished (i.e. all spaces are successfully filled), the waiting list is reset. If you would like to reapply please ask the IAS Team for advice and please check the requirements close to the application period (February-March). They will change each year. Usually, if you have been ranked and received a number higher than 30 on the waiting list, this implies that you will most likely not have a chance the next year either (with the same application).

I have received a rejection notification on formal grounds ("Ablehnungsbescheid")

If you have received a German-only letter, you can find a translation here.

What does this rejection letter mean?

You receive this letter if the selection committee has decided that you do not fulfill one or more of the minimum requirements. This usually is due to missing credits from the field of computer science, insufficient language proficiency, or incomplete applications due to missing documents. Your application has therefore not been ranked and had to be rejected on formal grounds. Even in 2020 and now in 2021 the number of complete applications exceeded the number of available places by 15 times. That means there were no exceptions made due to the coronavirus pandemic. The minimum requirements were strictly enforced as mentioned on the IAS Website and this wiki. There is no reconsideration possible. We do not take any late documents into account.

My application was rejected due to missing credits from computer science but I surely have enough?

As mentioned in the minimum requirements the selection committee carefully evaluates all submitted evidence for credits in computer science. Check the minimum requirement page's specifics on which courses will be and will not be counted as computer science core courses. Since there are many more applications than available spaces, the selection committee is very strict with this requirement. The comparability of your degree to the standard BSc Informatik here in Hamburg is part of the selection criteria, so even a degree close to the boundary of 60 ECTS will receive a less favorable ranking since the 60 ECTS are only the minimum requirement. Even though the self-made table may help in understanding your transcript and courses, adding various courses to the table does not guarantee that they are accepted as core computer science courses. Please consult the minimum requirements.

My application was rejected due to language proficiency?

All applicants who did not provide valid proof of their English language proficiency will receive a formal rejection. Please consult the minimum requirements page on language proficiency for detailed information.

Applicants:

• who have handed in a listed English language certificate which is below the required mark receive a reject.
• who did not hand in any English Language Certificate and did not describe and provide proof in an extra letter/document of their Englisch language proficiency (native speakers) will be rejected
• who were not able to complete their Englisch Language certificate due to the coronavirus pandemic receive a reject (Sorry - there are too many complete applications)
• who provided an additional letter but had only a "medium of instruction" or "high school English" as proof of the English language proficiency are rejected
• who handed in alternative English Proficiency tests which are not listed are rejected, e.g. University entry tests.
• who handed in screenshots of English Proficiency tests displaying preliminary results of any language proficiency test.

• who tried to fulfill the requirement through alternative means will often be rejected on these grounds if the selection committee is not provided with sufficient evidence of the required language proficiency.

Please consult the minimum requirements page on language proficiency for detailed information and acceptable alternative proofs.

My application was rejected due to missing documents

As mentioned on the required documents page, you have to send all required documents in due time. The deadline is on the 31 March. Emails with additional documents after this deadline are not accepted. The IAS selection committee does not inform you of missing documents, or late applications, or corrupted pdfs, or empty pages of your application pdf. Your application is considered incomplete if one or more of the required documents are not received before the deadline and/or if your STiNE online application form is not submitted online, or your application pdf was not readable. As a result, your application will not be considered in the selection process. You can not submit missing documents after the expiration of the application deadline, there will be no reconsideration.

What can I do if I think the given reason has to be wrong or if I really need to ask a question?

First of all: Please always state, your full name, the application number, and which letter you have received, be polite and patient. Other emails will not be answered at all. Please note, you have already received the official information (letter) from the central administration (CampusCenter) and an additional email from the IAS Team. In agreement with every application process at companies and universities, there will be no more information provided. Sorry.

The selection committee carefully reviews each application - at least 3 independent reviewers. Applications close to the required mark in the language certificate or close to 60 ECTS have been triple-checked by the selection committee by the time you received the rejection. This is also true for rejections on the ground of missing documents - there is really nothing the selection committee or anybody can do for you. You may ask the IAS Team/Selection Committee to look into your case again and/or for statistics - please do so friendly - stating your full name, the application number, and your question. How to contact the IAS Team (Please be patient, it is not the IAS Teams' main task answering emails of rejected students, but you will get an answer eventually).

Please understand that the minimum requirements, required documents, and selection criteria were taken seriously. Please understand that there are no exceptions as it would be unfair to applicants that worked hard to provide their complete application. Please do not get your hopes up - the decision has been made. You may reapply next year if your ranking is 78% or higher (Please ask the selection committee about whether they would advise that.)

Short statistics: Usually, there are more than 300 applications and only 19 open spaces to be filled therefore the requirements for applying are strict with no exception. Even in the coronavirus times, the application number has been >300 from 46 nations for only 19 spaces available. That means you are not a bad student it just means that we were looking for a very specific type of student and were able to choose from many outstanding applications. The % selection value to be accepted was 80%.