FsrProtokoll20241113 ENG

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Trivia

• Attendees: Tom, Can, Louis, Niklas, Benny, Fabio, Leon, Maddin, Svea, Sina, Henrik, Justus, Philipp
• Quorum: 13/14 #t
• Transcript Writer: Louis
• Date: 13.11.2024
• Beginn: 18:00
• End: 20:11
• Location: G-134/Discord

TOPs

• Keys for G-134
• Various permissions for FSR members
• Pictures for the FSR poster
• New Code for the Mafia room
• Winter seminar
• sr-vertraulich@ (confidential mailing address)
• FSR Informiert (What’s app channel in Mafiasi community)
• Rooms, rooms, rooms
• Tasks from the general assembly (Vollversammlung)
• New student clubs (AGs)
• Scheduling FSR meetings

Keys for G-134

• Several keys for G-134 are around
• We want them returned to the FSR and will email the relevant people
  • TODO Justus and Tom
• The lock will also be replaced with a digital lock
  • TODO Tom

Various permissions for FSR members

• New FSR members should receive permissions for door locks, the Mafiasi group, etc.
• Tom has sent out a document for everyone to fill out by Sunday

Pictures for the FSR poster

• Everyone should send Tom a picture for the FSR poster by Sunday. Otherwise, he will choose one

New Code for the Mafia Room

• The Mafia room code has been updated to ensure access is restricted to authorised people
• The new code is available as usual in the Vault (vault.mafiasi.de)

Winter seminar

• The date has already been set for 13.12.2024
• Jonas and Moritz want to organise it (Winterseminar-AG?))
• Decision: The new Event Planning and Activities Group (EPAG) is responsible and will coordinate with Jonas and Moritz to divide tasks (Unanimously approved)

fsr-vertraulich@

• Need to clarify who will handle emails at fsr-vertraulich@
• Svea and Benjamin will take care of this

FSR Informiert

• annis will continue handling the newsletter
• How to provide an English version?
  • "english version below"?
  • Separate channel for the English version?

• Promote FSR Informiert via Community Announcements (update group description with meeting times first)
  • TODO Tom
• Write and send FSR Informiert posts
  • TODO annis will handle this again this semester

Rooms, Rooms, Rooms

• Tom is talking to people to get us more rooms

Tasks from the General Assembly

Fridge from G-134 back to the ct

• Idea: Place fridge in kitchen
• Many people don’t seem to know the kitchen exists
• Idea: Everything in the fridge must be labelled with a name and date. Weekly checks to dispose of expired items
• We have to set rules, move fridge to ct, provide a pen and attach it to the fridge
  • TODO Leon

Protocols have to be reliably uplaoded

• We decided that the person who wrote the protocol has to upload it
• New members don’t know how to do this
• Want to write a Guide How-To protocol in the Wiki
  • TODO Louis, Can

Clear Communication, Answering E-Mails

• We will generally read emails, but won’t reply to offers we’re not interested in
• For such emails, we will respond in the future to indicate our lack of interest
  • TODO Justus will take care of this

Transparent decisions, quorum, and proper financial bookkeeping

• Decisions will be documented clearly in protocols and uploaded directly to the wiki
• The quorum will be discussed later in the meeting
• Financial bookkeeping will continue using Beancount

Improved communication of student club formations

• A new AG must introduce itself via an email to fs-inf@ (in both German and English)
• We will send an info email to ?@ listing all active student clubs
• Infomail fs-inf@
  • TODO Leon, Tom
• Add to the wiki that new AGs must introduce themselves via email (in German and English)
  • TODO Philipp

Connect with other STEM faculties

• Idea: Host joint events or invite other faculties to our events
• Idea: EPAG could invite other faculties to events
• Idea: Some members will create a concept for networking and assign a contact person for other student councils
• Niklas and Fabio will think of something

Criteria for allocating funds to AGs

• This will be discussed extensively in the next meeting

Clear stance on BAE, etc .

• Decisions on BAE group interactions will be made on a case-by-case basi
• In general, we remain strongly opposed to any cooperation with BAE groups

Communication with faculty organisations

• It is unclear what is meant by this point
• We will ask the OE organisation if they are interested in more collaboration
• n general, all faculty organisations are welcome to approach us if interested

Quorum

• Currently, decisions made in the FSR group chat are not reflected in the protocols, and questions are harder to address
• However group chat votes are faster
• All votes will be recorded in the next protocol
• Idea: Only accept unanimous group chat decisions?
• Question: How to handle votes with many abstentions?
• Decision: At least 50% of FSR members must participate for decisions to be valid. In-person: Decisions are approved by a simple majority. Votes in the group chat will last 24 hours and require an absolute majority. Upon request, unresolved group chat votes will be extended for discussion in the next meeting. Voting will then end 24 hours after the meeting. (Unanimously approved)

Scheduling FSR Meetings

• We will keep the Wednesday 6:00 PM time slot, but will confirm availability with absent members.
  • Todo Leon